Community Involvement

Information Proficiency and Sigma Data Solutions believes in supporting the local community. We do this through both volunteering time and providing sponsorship.  


Records and Information Management Professionals Australasia (RIMPA)

Members of Information Proficiency and Sigma Data Solutions’s Team participate in a range of Records and Information Management Professionals Australasia activities, including contributing time and expertise to the WA and SA Branch Councils, and sponsoring events.


IMGF2016 WA Innovation Award

Congratulations to the Department of Fire and Emergency Services (DFES) on winning the WA Innovation Award at the IMGF2016. We are especially proud because we were involved. Have a look at the presentation below.

DFES IMGF2016 Presentation - A Strategic Asset


J Eddis Linton Awards

Information Proficiency and Sigma Data Solutions sponsors the J Eddis Linton awards. The J Eddis Linton Awards recognise excellence in records and information management.

“Having been involved with RIMPA for many years in various capacities, we decided that sponsoring this award was an opportunity to take another step in supporting our industry and the good work that is being carried out by many very talented individuals. Choosing which category to sponsor was a bit of a challenge"

For more information on the awards and their criteria or for a nomination form go to: http://www.rimpa.com.au/grants-and-awards/eddis-linton-awards/

J Eddis Linton Awards 2016 Winners

Announced at the 2016 RIMPA Gala Awards Dinner held in Perth on 12 September were the following J Eddis Linton Award Winners:

2016 Innovation Winner: 


Alex White, Information Proficiency (left) presented the award to Natalie Maher (centre) with Ben Brown, Information Proficiency (right) lending a helping hand.

Recognises leadership through the practical application of innovative solutions for new and existing market needs resulting in a commercial, environmental and/or social benefit.

Shortlisted nominations:

  • National Blood Authority
  • North Australian Aboriginal Family Legal Service
  • WA Department of Fire and Emergency Services
  • Wannon Water

Winner: North Australian Aboriginal Family Legal Service

North Australian Aboriginal Family Legal Services collaborated with Ellyard Enterprises to implement the M-Files system across their organisation.  The project adapted an existing concept to the needs of our unique service, delivered to remote communities throughout the Top End of the Northern Territory.

North Australian Aboriginal Family Legal Services staff had previously been required to carry suitcases loaded with hard copies of confidential client files to communities.  Now work is carried out via an iPad and all their work is tracked, they have estimated that implementing M-Files has resulted in 15-20% in improved efficiencies in office processes. The biggest efficiency savings have been in the reduction of duplicate and/or out of date versions of documents. In some instances, physical client files might travel with staff members for up to a week. Now, those same files are electronic and available for anyone to access and they are automatically updated in the central system when new information is added.

 

2016 Business Benefit Winner: 


Dani Wickman (left) received the award from Lisa Read White, Information Proficiency (right)

Recognises individuals and organisations that have achieved outstanding success for business improvement.

Shortlisted nominations:

  • Logan City Council

  • National Blood Authority

  • Queensland Museum

  • Territory Records Office and ACT Cabinet Office

  • Victorian Water Industry Information Management Special Interest Group

  • University of the Sunshine Coast

  • WA Dept of Fire and Emergency Services

  • Wannon Water

Winner: Territory Records Office and ACT Cabinet Office – ACT Government Digital Cabinet Transformation Project

The existing ACT Cabinet process was partially electronic, using an Access database to track workflows, but relying on manual processes and disjointed systems to move documents between users on a need-to-know basis.

The ACT Government’s Digital Cabinet transformation project aimed to improve

  • consultation between agencies in the ACT Public Service in the development of Cabinet submissions

  • security, to protect the confidentiality and collective decision-making of the Cabinet

  • efficiency by supporting timely, fully developed information-sharing facilitated by more efficient processes.

Following a consultation phase a new RM system was implemented with an emphasis on change management and user engagement the overall project benefits included:

  • Improved information governance

  • Increased organisational effectiveness

  • Improved information sharing and decision support

 

2015 Winner: Federal Court of Australia - 2 Awards in Innovation & Business Benefit

   

The Federal Court of Australia is the first Australian court to implement Electronic Court Files (a fully digital file of all documents filed with or created by the Court) and is a leader globally in the practice of management and archiving of electronic court documents. The Federal Court interprets and exercises the general law of the Commonwealth of Australia with an original jurisdiction conferred by 150 statues of the Parliament. It sits in all capital cities and elsewhere in Australia as required. 

 

The Court’s registry and process also provides services to the Federal Circuit Court (formerly the Federal Magistrate’s Court). Together they receive more than 12,000 filings and action in excess of 125,000 documents each year.

  

2014 Winner: Debbie Cutts - Outstanding Individual

Debbie Cutts

Debbie has an extensive RM and IM background and has contributed vastly to the industry during her 30 year career.  Contributions to the industry include past involvement in the RIMPA Mentoring program.  More recently she has also gained approval for practicum students from Curtin University’s Information and Records Management program to be placed at Fremantle Ports. Debbie ensures that each student works on strategic projects, such as a review of Fremantle Ports’ recordkeeping plan. She also ensures each student has an agreed learning outcome and learns from real life record keeping experience.  Debbie has written articles on best practice RM and IM and is regularly invited to present at IM forums. Her presentations often results in organisations wanting to visit the Port to share and learn from our Journey.  Debbie’s staff identify her strong vision and leadership to the success of Fremantle Ports Corporate Information Services Branch’s, having won the Western Australian State Records Commission WS Lonnie Award twice (2010 and 2014) and the RIMPA J Eddis Linton Award Group Category (2004).  Within Fremantle Ports, Debbie has placed significant emphasis on building relationships in the IT area and this relationship means that best practice IM and RM is factored in when upgrades and new systems are planned.

2013 Winner: Linda Shave - Outstanding Individual

Linda Shave

Linda has spent a lifetime acquiring knowledge and experience as a researcher, senior business consultant and analyst in the areas of information management, business process management, workflow automation and corporate governance in the public and private sectors in Australia and overseas. Linda was the recipient of the ComputerWorld Honors Program in Washington DC. She has chaired and presented at numerous national and international conferences, has published numerous articles and has gained recognition as a specialist in providing streamlined business solutions that drive continuous improvement, benefit realisation and governance.


Motorsport

Information Proficiency and Sigma Data Solutions proudly sponsors a rally team in the WA State rally championship. Alex White is the driver and is producing some strong results with a number of class wins.

 

We see this level of motorsport as a way to get our brand out to the very communities we work with and it’s a great way to support our staff in their personal endeavours.